Business Meeting - August 22, 2010
August 24th, 2010
Members present: Christophers, Standings, Maxwells, LeVecks, Maties
President Christopher reviewed planning being done by the present Executive Cte regarding membership, rally planning, past rally activities and communications. Extensive work has been done to identify Airstream owners in the Cleveland Unit geography who are not members. Tom Christopher has called all that could be tracked down and has 6 new members signed up. The target is to add a total of 10 by year end. This will refresh the membership which has been depleted by aging of those who sustained the Unit in the past. Five active member unit (Paughs, Whitmores, Parsels, McNeillys and Fergusons) will likely not be members for 2011. But we will have a solid core and the new members will have partners to ensure their continued satisfaction with WBCCI.
Member packets, including dues statements, will be sent out by President Christopher before the end of August. A discussion occurred regarding the importance of having all member contact information up to date along with the dues payment. This will allow 2011 membership to be finalized well in advance of the 1 Nov. deadline for reporting to Jackson Center.
The 2010 Officers also have worked on a communications plan. Todd LeVeck, who teaches computer science for Cleveland Metropolitan School District, has launched a Facebook Page for the Unit and will take over the web page on wbcci.org which Tom Standing has been updating. We need to encourage members to rely on e-mails and checking the websites for updates and information. Where no e-mail address is available, we need to flag the members for direct mail copies of e-mails, web pages etc.
Discussions of 2010 rallies to date allowed members to be updated on the issue of Class A vehicles eligible for WBCCI membership (a committee to study the issue was set up at the International).
Rally ideas for 2011 were discussed. Some tentative dates were also discussed. Ideas include a “Spirit of Cleveland” urban camping rally the weekend before the International in Illinois (23-26 June likely), an “Erie Shores” rally near Maxwells in August (18-21 Aug), a mid-summer Wine and Falls event (joint rally probably 20-24 July) and possibly a joint rally at Bob Evans Farm in Rio Grande OH and/or at the Air Force Museum near Dayton in the Autumn. Novel locations can be used as “buddy rallies” for added recruiting.
Luncheons will probably take place in December (Quail Hollow worked well last year) and January (near IX Center with RV show) for sure and perhaps a “maintenance luncheon” if there is interest in the winter.
The schedule for rallies and luncheons will be finalized in early October so that it will be available for the “Blue Beret” and planning with other units for joint events.
Officer planning for 2011 was also discussed. Tom Christopher (besides being a member of the Executive Cte as Past President) will be Membership Chairman to help maintain energy and progress around the strategic plan. The Nominating Committee is planning to propose Todd LeVeck for 2nd VP, Paula Christopher for Treasurer and Terry Standing for Recording Secretary. The Executive Committee will set a date in mid-September for a business meeting which will allow for voting on this slate of candidates and the required 15 days of notice will allow for on-line voting in advance of this meeting date.
Paula Christopher asked that all digital photos taken during the Wine and Falls Rally be burned onto a CD and sent to her for consolidation.`